- HOW TO ACCESS ARCHIVED EMAIL IN OUTLOOK HOW TO
- HOW TO ACCESS ARCHIVED EMAIL IN OUTLOOK ARCHIVE
- HOW TO ACCESS ARCHIVED EMAIL IN OUTLOOK FULL
HOW TO ACCESS ARCHIVED EMAIL IN OUTLOOK ARCHIVE
for future messages, simply file them in your mailbox folders as you normally would and they will be archived automatically to the Online Archive in two months’ time. Messages are moved into the online archive folders as they reach the archive age i.e. How are messages and folders moved to the archive?Īny existing folders in your mailbox will be automatically created in the online archive as needed, when items in that folder have reached the age of 2 months. After that, they are automatically deleted from the archive (and are recoverable for a period of 30 days after deletion).
Messages are retained in your online archive mailbox for the agreed retention period, which for most people, is 5 years (guideline provided by FOIPOP). When are messages archived, and how long are they kept?īy default, all messages in folders and subfolders over 2 months old are automatically archived. After reading this page, if you have other questions please don't hesitate to contact Computer Services by phone, email or Online Request Form.
HOW TO ACCESS ARCHIVED EMAIL IN OUTLOOK HOW TO
This article will cover some of the features, and how to setup and use the Online Archive. This archive is always online and never needs to be manually reconnected by you, even if you move to a different PC or use the remote desktop services on the Sentinel server or even Webmail.
HOW TO ACCESS ARCHIVED EMAIL IN OUTLOOK FULL
Instead of manually creating Personal Folder files in Outlook and having to move your messages into them when your mailbox gets full (and then trying to manage the personal folder files when they become too large or when they get corrupted), the Online Archive can be thought of as a second copy of your mailbox where messages are automatically archived after a period of time. You will not be able to see that folder on any other computer or in the Office 365 Online Mail App.The Online Archive is the new preferred method of archiving mail messages. *Remember, emails archived are only visible on the computer they were archived on. When that finishes you will be able to access your Archives from the navigation menu on the left, under the heading Archives.Look in the toolbar across the bottom of the Outlook window.Once you have made all of your selections, click OK. Click Browse. to select a different folder.
You may also choose a specific folder to save the archive in. If you would like to archive every message in the email account, select the email address at the top of the window. Select which folders you would like to archive.From the Cleanup Tools menu, select Archive.Click on the File tab in the top right hand corner and select Cleanup Tools.Go to the Start menu in the bottom left hand corner of your desktop and scroll down until you see Outlook 2016.How to Archive your Emails in Outlook 2016 - 2019 The instructions and screenshots below are for Outlook 2016, but will work for Outlook 2019 as well. pst files on the cloud causes them to become unstable and significantly increases the risk of the archive file becoming corrupted. Please note that any Outlook Archive File (.pst) must be stored on your local hard drive and should not be stored on any cloud storage platforms. Archiving emails in Outlook 2016-2019 removes emails in certain date ranges and folders from the mail server and permanently stores them on your local computer.